Privacy Policy |

Last updated: 4th of July 2019

At Circular Fashion Summit, we’re committed to protecting and respecting your privacy.

This policy explains when and why we collect personal information about you, how we use it, the conditions under which we may disclose it to others, how we keep it safe and secure and your rights and choices in relation to your information.

Any questions regarding this policy and our privacy practices should be sent by email to join@circularfashionsummit.com. 

Who are we?

Circular Fashion Summit powered by Lablaco is the first Action Summit committed to accelerate the transition to a Circular Economy in the fashion industry with measurable goals to achieve with the support of Lablaco tools and ecosystem.

Circular Fashion Summit is part of the Lablaco group with headquarters registered with the Italian Authority under business registration number: IT09422070962.

How do we collect information from you?

Most of the personal information we process is provided to us directly for one of the following reasons:

  • You have purchased a ticket for Circular Fashion Summit

  • You have signed up for at least one of our events

  • You have subscribed to our newsletters

  • You have made an enquiry to us

Your information may be shared with us indirectly, which might include:

  • Third parties (e.g. assistants) acting on your behalf, signing you up for events, sending enquiries etc.

  • Third parties referring to you and providing contact details

  • An employee of ours gives your contact details as an emergency contact or a referee

If it is not disproportionate, we’ll contact you to let you know we are processing your personal information.

 Furthermore, we automatically collect the following information when you visit our website:

  • Technical information, including the type of device you’re using, the IP address, browser and operating system being used to connect your computer to the internet. This information may be used to improve the services we offer.

  • Information about your visit to this website, for example we collect information about pages you visit and how you navigate the website, i.e. length of visits to certain pages, products and services you viewed and searched for, referral sources (e.g. how you arrived at our website).

We collect and use your personal information by using cookies on our website – more information on cookies can be found in our Cookie Policy.

What type of information is collected from you?

The personal information we collect, store and use might include:

  • Your name and contact details (including postal address, email address and telephone number)

  • Information about your activities on our website and about the device used to access it, for instance your IP address and geographical location

  • Your bank or credit card details. If you purchase a ticket for Circular Fashion Summit your card information is not held by us, it is collected by our third-party payment processors (Stripe Inc.), who specialise in the secure online capture and processing of credit/debit card transactions

  • Any other personal information shared with us

Data protection laws recognise certain categories of personal information as sensitive and therefore requiring greater protection, for example, information about your health, ethnicity and religion. We do not usually collect sensitive data about you unless there is a clear and valid reason for doing so and data protection laws allow us to. For example, we may ask for your dietary requirements if you are taking part in one of our dinner events.

Where appropriate, we will make it clear why we are collecting this type of information and what it will be used for.

How and why is your information used?

We may use your information for a number of different purposes, which may include:

  • Providing you with the services, products or information you asked for

  • Processing orders that you have submitted

  • Carrying out our obligations under any contracts entered into between you and us

  • Keeping a record of your relationship with us

  • Conducting analysis and market research to better understand how we can improve our services, products or information

  • Seeking your views or comments on the services we provide

  • Notifying you of changes to our services

  • Sending you communications which you have requested and that may be of interest to you. These may include information about Circular Fashion Summit, Capsule events, reports being released and other activities

The legal basis of our processing of your personal data is as such the (EU) 2016/679 General Data Protection Regulation’s Art 6(1); (a) where the processing is based on your consent, (b) where the processing is necessary for the performance of our contract, (c) where the processing is necessary for us to comply with legal obligations and for the specific processing of your sensitive personal data; Art 9 (2) (a) only where you have consented to such processing.

 

Newsletter

We will only send you information by email if you have explicitly provided your prior consent. You may opt out of your newsletter subscription at any time by clicking the unsubscribe link at the end of our newsletters.

How long is your information kept for?

We keep your information for no longer than is necessary for the purposes it was collected for.

The length of time we retain your personal information for is determined by operational and legal considerations. For example, if you complete a ticket purchase for Circular Fashion Summit, we store your information until the end of the Summit (September 2019). If you decide to leave an uncompleted transaction while already having filled out some information, this information is kept for 28 minutes.

Who has access to your information?

We do not sell or rent your information to third parties.

We do not share your information with third parties for marketing purposes.

However, we may disclose your information to third parties in order to achieve the other purposes set out in this policy. These third parties may include:

We may pass your information on to our trusted third party service providers who provide a range of quality and reliable services designed to meet the needs of the guests participating in Circular Fashion Summit for the purposes of providing services to you on our behalf. Thus, we may transfer your personal information to a third party as part of carrying out a requested service for our guests, which could be connecting our guests to our hotel partners (Communicated to you via email) or other trusted service providers.

We may also pass your information to our third party business partners for the purposes of inviting you to a closed-door side event or any other closed-door activity around the Circular Fashion Summit or other Lablaco events. However, we disclose only the personal information that is necessary to deliver the services and we have a contract in place that requires them to keep your information secure and prevents them from using it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes.’

Your rights

Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information:

  • You have the right to ask us for copies of your personal information

  • You have the right to ask us to rectify information you think is inaccurate

  • You have the right to ask us to complete information you think is incomplete

  • You have the right to ask us to erase your personal information in certain circumstances

  • Where our processing is based on your consent, you have the right to withdraw this consent by contacting us as prescribed in this policy

You are not required to pay any charge for exercising your rights.

If you want to exercise any of the above rights, please email us at jopin@circularfashionsummit.com. We may be required to ask for further information and/or evidence of identity. We will endeavour to respond fully to all requests within one month of receipt of your request, however, if we are unable to do so we will contact you with reasons for the delay.

Please note that exceptions apply to a number of these rights, and not all rights will be applicable in all circumstances. For more details, we recommend you consult the guidance published by the European Commission.

Finally, and if you disagree with our processing or response to your request, you are entitled to bring your complaint to the Danish Data Protection Agency.

Keeping your information safe

When you give us personal information, we take steps to ensure that appropriate technical and organisational controls are in place to protect it.

Circular Fashion Summit uses 256-bit SSL-encryption, with 2048-bit RSA keys. All communication to and from the Users computer is encrypted with SSL, the most widely used Internet standard for encrypted communication.

We keep our privacy notice under regular review to make sure it is up to date and accurate.